privacy policy
Effective Date: February 1, 2026
Havana Oasis Aesthetics & Wellness ("Havana Oasis," "we," "our," or "us") is committed to protecting your privacy and safeguarding your personal and health-related information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website, use our services, or interact with us in person, online, or through other means.
1. Information We Collect
We may collect the following categories of information:
a. Personal Information
* Name
* Email address
* Phone number
* Mailing address
* Date of birth
* Emergency contact information
b. Health & Treatment Information
* Medical history relevant to aesthetic or wellness treatments
* Treatment records, consent forms, and progress notes
* Photographs taken for treatment planning or progress tracking
c. Payment & Billing Information
* Payment method details (processed securely by third-party payment processors)
* Billing address
* Transaction history
d. Website & Technical Information
* IP address
* Browser type and device information
* Pages visited and usage data
* Cookies and similar tracking technologies
2. How We Use Your Information
We use your information to:
* Provide aesthetic and wellness services
* Schedule appointments and send reminders
* Communicate about treatments, services, or promotions
* Maintain medical and business records
* Process payments and manage billing
* Improve our services, website, and customer experience
* Comply with legal, regulatory, and professional obligations
3. HIPAA & Health Information
Havana Oasis Aesthetics & Wellness respects the confidentiality of your health information. Where applicable, we comply with the Health Insurance Portability and Accountability Act (HIPAA) and other relevant privacy laws. Protected Health Information (PHI) is used and disclosed only as permitted by law, including for treatment, payment, and healthcare operations.
4. Information Sharing & Disclosure
We do **not** sell or rent your personal information. We may share your information only in the following circumstances:
* With healthcare providers or staff involved in your care
* With trusted third-party service providers (e.g., scheduling software, payment processors) who are contractually obligated to protect your information
* When required by law, regulation, or legal process
* To protect the rights, safety, or property of Havana Oasis, our clients, or others
5. Cookies & Tracking Technologies
Our website may use cookies and similar technologies to enhance user experience, analyze website traffic, and improve functionality. You can manage or disable cookies through your browser settings, though some features of the website may not function properly.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
7. Your Rights & Choices
Depending on applicable law, you may have the right to:
* Access and review your personal or health information
* Request corrections to inaccurate information
* Request restrictions on certain uses or disclosures
* Withdraw consent where applicable
* Request deletion of non-medical personal information, subject to legal retention requirements
To exercise your rights, please contact us using the information below.
8. Retention of Information
We retain personal and health information for as long as necessary to provide services, comply with legal and regulatory requirements, and maintain business records.
9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies.
10. Children’s Privacy
Our services are not directed to individuals under the age of 18 without parental or legal guardian consent. We do not knowingly collect personal information from minors without appropriate authorization.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date. Continued use of our services constitutes acceptance of the revised policy.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your information, please contact us:
Havana Oasis Aesthetics & Wellness
426 Main Street
Blythewood, SC 29016
(803) 814-5505
*This Privacy Policy is intended for informational purposes and does not constitute legal advice. For full compliance with local, state, and federal laws, consult a qualified legal professional.*